# How to Reduce Clinic Admin Time by 75%
Administrative tasks eat up valuable time that could be spent on patient care. In this guide, we'll show you exactly how modern clinics are cutting admin time by 75% using automation and smart workflows.
## The Problem: Admin Overload
The average clinic spends **20+ hours per week** on administrative tasks:
- Manual appointment scheduling
- Patient record management
- Inventory tracking
- Billing and invoicing
- Insurance claims
- Follow-up communications
## The Solution: Strategic Automation
### 1. Automated Appointment Management
Replace phone calls and manual scheduling with:
- **Online booking system** - Let patients book 24/7
- **Automated reminders** - Reduce no-shows by 40%
- **Smart scheduling** - AI suggests optimal time slots
**Time saved**: 8 hours/week
### 2. Digital Patient Records
Transition from paper to digital:
- **Electronic Health Records (EHR)** - Instant access to patient history
- **Integrated forms** - Patients fill forms before arrival
- **Cloud storage** - Access from anywhere
**Time saved**: 6 hours/week
### 3. Inventory Automation
Stop manual stock counts:
- **Barcode scanning** - Track usage in real-time
- **Auto-reorder points** - Never run out of essentials
- **Vendor integration** - Automatic purchase orders
**Time saved**: 4 hours/week
### 4. Automated Billing
Streamline financial operations:
- **Invoice generation** - Automatic after appointments
- **Payment reminders** - Reduce late payments by 60%
- **Insurance claims** - Auto-fill with patient data
**Time saved**: 3 hours/week
## Real Results
**Smile Dental Clinic** reduced admin time from 22 hours/week to 5 hours/week using HubSwitch:
> "We now spend 75% less time on admin work. That's 17 hours per week we can dedicate to patient care and growing our practice." - Dr. Somchai Tanaka, Owner
## Implementation Checklist
✅ Set up online booking system
✅ Digitize patient records
✅ Implement inventory tracking
✅ Automate billing and reminders
✅ Train staff on new systems
## ROI Calculator
**Time saved per week**: 17 hours
**Average clinic hourly rate**: ฿2,000/hour
**Monthly savings**: ฿136,000
**Annual savings**: ฿1,632,000
**System cost**: ฿15,000/month
**Net annual savings**: ฿1,452,000
## Get Started Today
Ready to reclaim your time? Start with one area (we recommend appointments) and expand from there.
[Start Free Trial →](/en/trial)
